Agenda - Lucan Area Committee Meeting 27th October 2015

Confirmation and Re-affirmation of Minutes of Meeting of 29th September 2015.

• HI 1

"To ask the Chief Executive if the welcome decision facilitated by the Chief Executive and Councillors to allocate €400,000 surplus 2015 funding to bring the Lucan Swimming Pool to "shovel-ready" stage implicitly confirms that the pool plan will now be re-inserted into the rolling three-year-budget programme following on from consistent representations from this Councillor and colleagues (while also acknowledging the need for national funding), or whether the elected members need to do anything else as part of the upcoming budgetary process to ensure this happens?"

"To ask the Chief Executive, further to €400,000 allocation to progress the design and planning of the Lucan Swimming Pool project as proposed by the Corporate Policy Group and ratified by the October Council meeting; if he would outline a timeframe for the design and planning process; and if he will further confirm that the Lucan Swimming Pool will be included in the draft Rolling Capital Programme 2016-2018 as requested in the motion proposed by Cllr. Casserly & I and approved at the September meeting of this Committee?"

Application for Community Grants (No business received)

New Works (No Business)

Correspondence (No Business)

Cathaoirleach's Business

"That the Director/s responsible bring a report to the LAC on the current demands/requests from Community and Voluntary groups for assistance 're facilities, e.g. Palmerstown and Esker Boxing clubs 're premises/sites, Lucan United to secure an alternative locations to Airlie Heights for their All Weather Pitch, and there may be more. So that this Area Committee and the Executive can work together and strategically to respond in the most effective and urgent manner and in consultation with and the involvement of all stakeholders."

• M 1

"That this Area Committee welcomes the €500,000 allocation towards 'shared/flexible sports spaces', proposed by the Corporate Policy Group and ratified by the October Council meeting; and requests that such a facility be provided in Lucan as a priority; and further requests that provision be included for more dedicated space as part of these facilities for use by clubs such as Esker ABC."

• M 2

“That this Area Committee, having regard to the current volume of applications for funding and grant aid on behalf of, lack of facilities available to and need to provide permanent facilities for, various sporting and community organisations located in the Lucan/Palmerstown electoral area undertakes a wholesale review of the following;

1. Current shared facilities available to organisations

2. Available lands to develop such facilities

3. Number of live sporting and community organisations

4. Available methods of funding these projects

In an effort to establish the feasibility of providing lands for such organisations and trying to establish a timeline for the delivery of such amenities.”

• M 3

"That this meeting call on the Chief Executive, further to €400,000 allocation to progress the design and planning of the Lucan Swimming Pool project as proposed by the Corporate Policy Group and ratified by the October Council meeting; to outline a timeframe for the design and planning process; and if he will further confirm that the Lucan Swimming Pool will be included in the draft Rolling Capital Programme 2016-2018 as requested in the motion proposed by Cllr. Lavelle & I and approved at the September meeting of this Committee"

• M 4

"That this committee acknowledges and thanks the management for the agreed provision of funding for the Lucan pool design and that this committee asks for a meeting with the CEO to discuss the next steps."

• M 5

Anti social quartely statistics for 2015

• HI 4

New Works (No Business)

Correspondence (No Business)

"To ask the Chief Executive, further to previous clarification at an ACM meeting that a combined sports hall and community building at the Adamstown SDZ would be the preferred choice, to outline what process is required to ensure that one larger building rather than two smaller buildings get built following any resolution of the funding dispute delaying progress on the sports hall element?"

"To ask the Chief Executive for a further report on all engagement to date to seek to progress the delayed Adamstown Sports & Community Hall?"

Planning Files
A. Large Applications Under Consideration
B. Files Requested by Members

• HI 6(A) Large Applications
• HI 6(B) Cllrs Files Requests

New Works (No Business)

Correspondence (No Business)

"That the Chief Executive report on investigations and actions if any in relation to planning breaches and related enforcement at Weirview, Lucan over the last 10 years; to update members on the most recent enforcement S7648, as there are ongoing concerns about enforcement and other issues spanning this Council and Fingal over many years that do not appear to have been resolved."

• M 6

"That this Committee calls for the ongoing preservation of lands at the former golf course next to Finnstown Castle Hotel as ‘green-belt’."

"To ask the Chief Executive, for an update on the site meeting to discuss outstanding traffic issues on Lucan Road in the vicinity of St Andrew's NS, Roselawn and Chalet Gardens following the passing of my motion last month?"

"To ask the Chief Executive if he will provide ramps, signage and/or other measures to prevent speeding and allow safe passage for pedestrians in the strip of Glenaulin Park between Glenaulin Green and the entrance to St Pat's GAA Club, Palmerstown, as this is already a hazard for elderly walkers and young children and needs to be dealt with at the crossing in the first instance, but also further up the access road?

"To ask the Chief Executive to provide an up date regarding matters agreed to be actioned following a recent deputation meeting with residents of Kew Park including resurfacing of the laneway between numbers 31 & 32 Kew Park?"

"To ask the Chief Executive responsible for an update on implementing the 3.5T on Kennelsfort Rd and Estates to the Oval and to include in his answer why the recent long delays at the trafic lights at the Coldcut and progress in making the uturn at the R148 junction safe."

"To ask the Council that following a recent Deputation with the residents of Kew Park can the manager provide a report on what has been attended to/completed to date?"

Proposed Declaration of Roads to be Public Roads (No Business received)

New Works (No Business)

Correspondence (No Business)

Cathaoirleach's Business

"That the Director of Traffic and Transport bring a report to this LAC on the "trouble spots" within this LAC, e.g. Kennelsfort Rd and Estates, Newcastle Rd, Lucan Village, Outer Ring Rd, schools, and there may be more, with the objective of reflecting on efforts to date to address the associated issues and to agree a strategic plan in conjunction with all stakeholders to resolve matters."

• M 8

"That this Committee agrees that the Council should provide additional street lighting on the footpath that runs through the green space between Ballyowen Lane and Liffey Crescent."

• M 9

"That this Committee requests the Chief Executive to present a detailed report, for discussion, on engagement with the National Transport Authority to seek funding as part of the Willsbrook Road phase 3 works for:

• - works to provide safe drop-off and turning facilities on Mount Bellew Way as requested at the February & June 2015 Lucan ACMs; and

• - provision of traffic calming cushion at junction of Elmbrook Avenue (main road leading to roundabout) and the entrance to the Elmbrook estate, similar to the traffic calming cushion installed at junctions of Willsbrook Road with Fforster & Esker Woods estates (as request previously in membersrep 1090239)."

"That noting the invite sent to Dublin Bus for a meeting, this council and its members compile a consolidated list of issues with the bus service in the Lucan area prior to the meeting to ensure that the meeting is constructive and effective."

• M 11

"That this Committee:

• - calls on the Chief Executive to provide a detailed report, for discussion, on efforts to secure a resolution to the long-running saga in relation to the unauthorised removal in July 2013 of the grass verge at the corner at the entrance to Ballydowd Grove and replacement with a hard surface parking area;

• - further notes the ongoing serious concerns regarding road safety at this location due to poor visibility for motorists exiting Ballydowd Grove resulting from vehicles being parked on the hard surface, as well as on the footpath along the N4, in regular contravention of double yellow lines;

• - calls on the Chief Executive to install bollards to prevent unsafe parking on the footpath along the N4."

• M 12

Library News & Events

• HI 10

Application for Arts Grants

• HI 11

NEW WORKS (No Business)

Correspondence (No Business)

"To ask the Chief Executive to advise when a lease offer will issue from this Council in respect of the changing rooms at Griffeen Valley Park, so as to ensure the continued use by both Lucan Harriers AC and Weston Hockey Club and to allow access to other clubs who play on Council pitches in the immediate vicinity, mainly Arthur Griffith Park FC?"

New Works (No Business)

Correspondence (No Business)

"That the Chief Executive present a report for discussion on the council owned site known as Fassinidges in Palmerstown. What plan does the council have to use this site? Will it be used for housing or will it be used for community use."

• M 13

"That the Chief Executive present a report on all Council owned land in the Lucan LEA. What sites including infill are been considered to build much needed housing in the LEA."

• M 14

"To ask the Chief Executive to detail the outcome and any actions to be taken from the recent meeting with residents of Palmerstown at the Mill Lane cemetery?"

"To ask the Chief Executive to arrange a meeting between Liffey Sounds FM and relevant department/s to discuss plans on how to bring the radio station into the wider community?"

New Works (No Business)

Correspondence (No Business)

"That the Chief Executive, further to my motion passed in March 2015 which stated as follows:- The Lucan Area Committee call on the Office of Area Manager, ISA Dublin South Central, Health Service Executive to present an up to date report on current levels of service for our area, to include all current waiting lists for assessments, and services required to the Lucan Area Committee at the nearest available date' to ask the HSE to attend our meeting."

• M 15

"That this Committee writes to the Minister for Education urging her to directly intervene in the impasse regarding the provision of an extension for Lucan Community College, which was first earmarked in 2010 and which needs to be designed by next Easter at the latest in order for construction to be completed in time for the 2018 school year; noting that the school took in additional students and planned prefabs at the request of the ETB pending the extension, but will not be able to meet this need by 2018 unless the extension is built; and furthermore requests that she write back to this Committee outlining what steps are being taken by her Department, if any."

• M 16

"That this Committee agrees to write to Dublin bus asking them to place a bus shelter  at bus stop number 4607 on Griffeen ave (no 25a/b)."

• M 17

"That this Committee writes to the Minister for Education Jan O'Sullivan and the Minister for the Environment Alan Kelly reqesting why neither Department have yet come back with anything other than a holding response since I wrote to them as Area Chair in June of this year in relation to the sports hall element of the sports and community building requirement in the Adamstown SDZ. And furthermore:

- Calls on both Ministers to meet to discuss this matter together given its strategic national importance in terms of facilitating housing provision at a time of severe shortage in the greater Dublin area, along with the promised facilities long denied to the residents of Adamstown and the much needed use of a sports hall for students of Adamstown Community College, who attend the school from all over Lucan;

- Urges both Ministers to look at creative solutions, already requested, to temporarily fund the construction of the sports hall element from central resources, this loan being retrieved by the provision of land, property or a financial repayment following the completion of the sale of all homes in the current phase of the plan (from the relevant developer, receiver, asset management agency or bank that holds control of the lands at the time);

- Again calls on the Minister for Education in particular to urgently meet, as requested with the Adamstown Sports and Community Hall Working Group as well as the Parents Association of the school, to share information and clarify the steps required given the pivotal strategic nature of this particular sports hall, unlike other sports halls in schools across the country, even if this involves a side meeting at the next official public engagement she attends in the Lucan area;

- And given the delay in providing any meaningful response to the elected members, calls on the Ministers to reply directly with a concrete answer in the same period as it takes to provide a response to a parliamentary question in the Dáil, so that this Committee can be appraised of the situation in time for its next monthly meeting."

• M 18

New Works (No Business)

Correspondence (No Business)

Cathaoirleach's Business

"That the Director of Change Management update this LAC on the changes that have taken place and planned as they (may or may not) affect this LAC and to include any advice she can give on how this LAC can be part of that change and how we might give expression to "Putting People First" given that we don't have the role of a "Municipal Committee" and that a dialogue be opened with the Director in respect of this new exciting section and  function in SDCC."

• M 19

"That this Committee calls on the Council to improve and update its public consultation process in relation to play space areas, major works and other schemes including:

- Proactively updating its list of Residents Assocations on a regular basis, while noting the responsibility of such associations to also ensure that officials and elected representatives are aware of office holders and designated contacts;

- Utilising the and adequately resourcing the Public Participation Network to the fullest extent so that residents and community groups can be kept abreast of relevant developments in a fully informed, consultative and timely manner;

- And where there is no up to date Residents Association, Neighbourhood Watch, or Community Group listed in the current calendar year, to drop notifications door to door so as to involve all residents to the fullest extent in decision making processes."

• M 20
• M 20 - External Communications Strategy

"To ask the Cheif Executive to detail what works if any have been undertaken to attend to ongoing flooding and drainage issues and general disrepair of the piece of road between Lucan Heights and the R835 Lucan/Dublin Road, following my motion of the 26th of May last?"

New Works (No Business)

Correspondence (No Business)

"To ask the Chief Executive if he will prioritise hedge cutting in Elm Wood (Griffeen Valley) estate in Lucan, as per membersreps representations 1127721 and 1092324, as it was indicated works will take place to clear the hedgerow in question "in the autumn". Given the delay from the original February date, could an indication be given that this will be done imminently, preferably by the time this question is answered, as my query was not clarified within a reasonable period from my membersreps submission and the resident who raised the issue has now been in touch with me four times?"

"To ask the Chief Executive for a report on all playspaces that are currently on going in the Lucan LEA. How many have been finished, how many are in the planning currently. and what areas are planed for the future.  Also what public meetings are been planned for future playspace in the LEA?"

"To ask that following a number of concerns in relation to the plays pace areas, can the Chief Executive consider reviewing the public consultation process as it is causing some confusion with residents associations and residents due to a perceived lack of consultation?"

Update on 2015 Tree Maintenance Programme

• HI 17

Update on the Play Space Programme

• HI 18

New Works (No Business)

Correspondence(No Business)

"That this committee agrees that the Council should inspect and take action at the unofficial walkthrough between Castle Riada Drive and Moy Glas Lawns as this location is the site of significant anti social behaviour, illegal dumping and dangerous fires. The walk through is on land that is the responsibility of public realm."

• M 21

"I wish to acknowledge the efforts made to date in relation to the Griffeen Valley play space consultation process and would call on management for further ongoing dialogue to alleviate concerns of some residents ensuring all voices are being represented equally from neighbouring estates."

• M22

"That this Area Committee recommends that funding be provided in 2016 for:

• - a programme of works at Willsbrook Park to clear and remove poor quality vegetation undergrowth in an effort to improve through-visibility into and through the Park and to deter anti-social activity; while ensuring limited impact on biodiversity;

• - improvements to the central wooded area which has been the focus of much of the anti-social activity, including the possibility of proving another path through this area;

• - installation of new public lighting, particularly along the key pedestrian/cycle link leading to/from the N4 pedestrian bridge, including possibly seeking funding from the National Transport Authority to provide safer walking and cycling routes through the Park, particularly for use by school children travelling to schools on the other side of the N4."

"That the Chief Executive note that a number of residents have brought to my attention that there is a lack of seating in the Griffeen park and will this committee agree to rectify this."

"That the Chief Executive consider reducing the number of play spaces for Lucan, and allowing a smaller number of larger scale play spaces and that the locations selected are in a suitable location non-intrusive to residents. Alternatively some of the money could be used to provide MUGA for older children."

"That this Committee calls on the Chief Executive to examine the feasibility of installing supervised CCTV at the car park of Esker Cemetery in an effort to improve public safety and deter a repeat of recent crimes including theft from cars."

"To ask the Chief Executive, further to the adoption of the new Litter Management Plan, if a meeting can be set-up with members of this Committee to identify persistent and problematic litter blackspots in the Lucan EA with a view to agreeing measures to address the problems?"

"To ask the Chief Executive for an update in response to my question tabled at December 2014 meeting of this Committee: "To ask the Chief Executive, in light of concerns expressed by a local school regarding the lack of litter bins provided in Adamstown compared to other areas of Lucan; to carry out a review of the location and frequency of litter bins provided in Adamstown, with a view to reporting back to this Committee?”

"To ask about the signage on approach to Griffeen Park to clean up after your dog.  Unfortunately there are a lack of bins to dispose of waste.  Can this be rectified?"

New Works (No Business)

Correspondence (No Business)

Cathaoirleach's Business

"That this LAC compliments SDCC Management and Staff and the countless community volunteers for not only making the Area a most pleasant and lovely place over the past year, but also to congratulate them for the mighty successes in the recent Tidy Towns Awards. To be benchmarked so favourably Nationally is both encouraging and a source of justifiable pride."

• M 27

"That the Chief Executive confirm if bins can be installed on the Station Road, Adamstown. The reply from a previous question (Q 3, Lucan ACM 23 June Item 45469) states that the area will be reviewed in a month’s time, this would be July when the schools are closed for the summer."

• M 28