COMHAIRLE CONTAE ÁTHA CLIATH THEAS
SOUTH DUBLIN COUNTY COUNCIL

MEETING OF LUCAN / PALMERSTOWN / NORTH CLONDALKIN AREA COMMITTEE

Wednesday, October 29, 2025

QUESTION NO. 14

QUESTION: Councillor A. Hayes

To ask the Manager what is the current waiting time an applicant for housing adaptation grant should expect to wait for SDCC to issue final payment after the inspector has visited the home to confirm works were completed to expected standards.

REPLY:

Once the works have been completed to the satisfaction of the Council's Clerk of Works, the waiting time varies depending on the information submitted by the grant applicant.  The formal approval letter prior to commencement of works specifies the documentation required for the grant payment to be processed. The documents include a completed supplier setup form (which must contain the applicant’s PPS number and bank account details), a bank header dated within the last six months, a completion slip signed by both the applicant and the contractor, an itemised invoice from the contractor, and—where the grant amount exceeds €10,000—a valid tax clearance certificate.

Where any document is outstanding or incomplete, the Private Grants Team liaises directly with the applicant to ensure all necessary paperwork is submitted. Upon receipt of the full and correct documentation, the grant payment is approved, and the file is forwarded to the Council’s Accounts Payable section. At this point, the Finance team undertakes due diligence checks. If any issues arise at this stage, the file is returned to the Housing team for further clarification or correction before payment can proceed.

For grants of €10,000 or more, the applicant must hold a valid tax clearance certificate. This is verified by a member of the Private Grants team using the Revenue Commissioners’ online system. If the applicant's tax clearance has expired or is not in place, they are contacted and advised to engage directly with Revenue to resolve the matter.

The Council acknowledges that delays in processing payments can cause hardship for applicants. Every effort is made to expedite the process, including directly contacting contractors where clarification is required—most commonly in relation to the itemised invoice, which is a requirement under the grant scheme.

Applicants who need support with the process may contact the Housing Private Grants Team by email at hgrants@sdublincoco.ie or by telephone at 01 414 9373. Additionally, where the applicant is aged 65 or over, further assistance is available through the Healthy Age Friendly Homes Programme. This is a free service that provides access to a local coordinator who can visit the applicant in their home and offer guidance through the grant process. The programme can be contacted via its National Office at 046 924 8899.