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SOUTH DUBLIN COUNTY COUNCIL

MEETING OF LUCAN / PALMERSTOWN / NORTH CLONDALKIN AREA COMMITTEE

Tuesday, October 22, 2024

QUESTION NO.3

QUESTION: Councillor S. Moynihan

To ask the Chief Executive to set out in detail the approach that is taken in monitoring the progress and implementation of currently awarded public contracts awarded by the Council in Lucan, to ensure on-time delivery of the projects to a high standard.

REPLY:

Once a Public contract has been awarded the contract manager has an active involvement in the management and monitoring of the contract as it is essential to maximise value for money (VFM) and quality of delivery.  Depending on the nature of the contract there may be a requirement for a contract specific risk management plan to be put in place.  Building a positive working relationship with suppliers/ service providers from the outset can help in managing a contract, for example by working together to get the best out of the contract or the council, by identifying and resolving problems before they escalate, identifying innovative or improvements to service delivery, can prove beneficial for resolving underperformance ensuring on-time delivery of the projects to a high standard.  In larger scale contracts there is a resident engineer on site and if problems arise they can be caught and dealt with in a timely manner. 

All contracts would include monthly or quarterly meetings with the suppliers/service providers to ensure all KPI's are being adhered to. Each contract manager reports back to the Chief Executive on a quarterly basis on each capital project.