COMHAIRLE CONTAE ÁTHA CLIATH THEAS
SOUTH DUBLIN COUNTY COUNCIL
MEETING OF HOUSING SPC
Thursday, September 14, 2023
HEADED ITEM NO. 5
HEADED ITEM: H. Administration
Planned Maintenance/ERP
REPLY:
Below is an update of the Planned Maintenance works being undertaken by Housing Maintenance. The works are broken down into the following headings.
- Energy Efficiency Retrofit Programme
- Windows and Doors Programme
- Painting Programme
- Balgaddy Advanced Maintenance Works
- Safety Works
- Boiler Servicing
- Periodic Inspections
1. Energy Efficiency Retrofit Programme
The purpose of the Energy Efficiency Retrofit Programme is to bring properties with low energy efficiency rating to a building energy rating (BER) of B2. The works to each property can include combination of new window and doors, upgrading on existing building fabric insulation properties and the installation of energy efficient air to water heating systems. Funding and deliverable targets are provided by the Department of Housing, Local Government and Heritage. The target of 110 properties to be completed in 2023, was issued by the Department on 31st May 2023. The following is the current position of works.
- 183 properties have been issued to contractors for commencement and completion in 2023.
- Works complete on 52 properties in Cushlawn
- Works complete on 18 properties in Castletymon
- Works complete on 55 properties in Allenton
- Works complete on 8 properties in Limekiln*
- Works in progress on 26 properties in Greenfort
- Works commencing on 16 properties in Sarsfield* week of 18th September 2023
- Start date to be agreed on 4 properties at St Maelruans*.
- Start date to be agreed on 4 properties at Willbrook*.
- 138 properties surveyed and tender documents being finalised for tender.
- 8 units in Limekiln*
- 34 units Kilmahuddricdrick Estate
- 14 units Oldcastle Drive Estate**
- 22 Shancastle
- 18 units in Tór an Rí
- 15 Saint Ronan’s*
- 16 Units Tymon North*
- 39 Tymon North
*Age friendly units
** Traveller specific accommodation
2. Windows and Doors Programme
Following county wide survey completed in 2017/18 properties, the Windows and Doors capital replacement programme was established in 2019. Due to covid the completion of the programme was delayed. The county wide survey specifically identified properties with single glazed timber of aluminium units. Approximately 600 properties across the county were identified requiring works. Currently we have approximately 147 properties with contractors, with the remaining 223 properties surveyed, with tender preparation underway. Once these works are complete, this will be the end of this specific programme as all properties have been addressed either through the Windows and Doors Programme or the Energy Efficiency Retrofit Programme.
As mentioned, windows and doors also form part of the work under the Energy Efficiency Retrofit Programme. Funding is allocated annually by the Department of Housing, Local Government and Heritage. Going forward, this will be the main source of funding being used to replace windows and doors. In order for the replacement to take place, other upgrade works, including insulation, heating and ventilation, will be carried out at the same time. Tenants will be required to agree to all aspects of the works, in particular the conversion of existing gas and oil heating systems, to more energy efficient low pollutant option, such as air to water heat pumps. The overall aim of the scheme is to carry out upgrade works to the building fabric and heating systems to achieve a minimum Building Energy Rating of B2. Housing Maintenance are currently working to expand the availability of contractors to allow for additional capacity to deliver the works required subject to availability of funding.
The following is a breakdown of the delivery of windows and doors for 2023:
|
Local Electoral Area |
Relet/Emergency |
Contract Awarded |
Surveyed/Tender Prep |
|
Lucan |
1 |
1 |
5 |
|
Palmerstown Fonthill |
13 |
19 |
- |
|
Clondalkin |
6 |
32 |
31 |
|
Tallaght South |
25 |
85 |
152 |
|
Tallaght Central |
7 |
5 |
32 |
|
Firhouse-Bohernabreena |
- |
1 |
6 |
|
Rathfarnham-Templeogoue |
1 |
4 |
2 |
|
TOTAL |
53 |
147 |
223 |
|
423 |
|||
3. Painting Programme
- MacUilliam
- Phase 1 external painting of 59 units is complete.
- Phase 2 works being identified and surveyed.
- Balgaddy
- Phase 1- Tor an Rí painting is 90% complete with final snagging being carried out.
- Phase 2 – Méile an Rí and Foxdene Avenue works being identified and surveyed
4. Balgaddy Advanced Maintenance Works
- Roofing Works
- Survey work have been carried out to flat roof properties in Buirg an Rí. Number of these properties will receive energy upgrade works as part of roofing works. Contractor is appointed and works programme being finalised.
- Roofing works identified and being carried out to apartment units at Méile an Rí
- Bin Storage Areas – Ongoing refurbishment of bin storage areas being carried out to reduce anti-social behaviour.
- Targeted communal clean up in Balgaddy and MacUilliam is ongoing.
5. Safety Works
- Properties identified for maintenance and replacement of smoke alarms, carbon monoxide alarms, fire blankets, fire extinguishers, window restrictors. Maintenance/replacement programme is being delivered under two key areas of works.
- Properties constructed between 1994 and 2006 – approximately 1,900 SDCC housing stock were constructed in that period. Upgrade works will be carried out were required, to allow for the hard wiring of existing fire and smoke detectors to the property electric mains supply. Previous programme completed similar works on properties constructed prior to 1994. Works will be carried out by contractors on the existing electrical framework with final costings currently being confirmed. The aim is to survey the properties and ensure all properties meet LD2 fire/smoke detector standards by end of 2024.
- Smoke/fire alarms typically need replacing on a 10-year cycle. Replacement of alarms and other safety measures will be done through a combination of direct labour and contractors. The works per property, includes replacement/checks of smoke/carbon monoxide alarms, fire extinguishers, fire blankets and window restrictors.
Discussions are ongoing to finalise the delivery of the programme with the current framework approved contractors.
6. Boiler Servicing
Programme is ongoing.
7. Periodic Inspections
In 2023, Housing Maintenance section will introduce periodic property inspections, whereby properties will be inspected on a 4 to 5 year cycle. The findings of the surveys will feed into ongoing muti-annual planned maintenance programmes, with the aim to reduce the current level of reactive maintenance requests and improve the overall value for money for the delivery of the service. Funding has been provided by the Department of Housing, Local Government and Heritage to commence first year of the 4 to 5 year cycle.