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SOUTH DUBLIN COUNTY COUNCIL

MEETING OF LUCAN / PALMERSTOWN / NORTH CLONDALKIN AREA COMMITTEE

Tuesday, March 22, 2022

MOTION NO. 14

MOTION: Councillor L. O'Toole

This committee requests that the Chief Executive supports and puts in place a plan to fix damages to the club house as follows (sent in from committee): To ask for representation to be made to have Council services replace missing roof gutters from the Clubhouse. And to replace or repair the shutter door that covers fire escape doors of the building. At present the shutter door cannot be raised due to damage so if any of the clubs (Lucan Harriers, Weston Hockey or AGP FC) are to use the Clubhouse facility there is no functioning fire escape which is a health & Safety hazard. As part of this motion could an update regarding the status of the clubs Trusted Document be included.

REPORT:

A meeting was held with the three clubs involved late last year and it was outlined that it is essential that they agree a Trust Agreement. One of the important areas is to agree how maintenance works will be carried out and funded between the three clubs.

The clubs have been advised that they will need to engage their own legal advisors to frame this document and sign off on it individually. It has been further outlined that at a minimum the Trust Agreement should deal with the following items:-

• Payment of Insurance.
• Maintenance of clubhouse and buildings.
• Payment of Utilities Bills.
• Schedules of Access for each club.
• Mortgaging/Borrowing Powers in respect of any Sports Capital Grants.
• Name and address of key holder(s).

Once terms of the Trust Agreement have been agreed, EETD is available to engage with the clubs and progress matters

It should be noted also that the lease that was in place was for the lands and not the building. it is the case that the Clubhouse was built by the club on land originally leased to them by the Council.

In general terms in similar arrangements with other Sport Clubs it is the responsibility of the clubs to manage and maintain the clubhouse. The terms of the original lease on file with Lucan Spots bears this out. 

EETD has not received any requests from the Clubs in respect to works referenced in the motion.