COMHAIRLE CONTAE ÁTHA CLIATH THEAS
SOUTH DUBLIN COUNTY COUNCIL
MEETING OF SOUTH DUBLIN COUNTY COUNCIL
Monday, April 14, 2014
HEADED ITEM NO. 3e)
HEADED ITEM: C. Services Department
STANDING COMMITTEES - ORGANISATION, PROCEDURE & FINANCE COMMITTEE - 20th March 2014
e) Revised Corporate Policy Group Framework
At the Organisation, Procedure and Finance Committee Meeting held on 20th March 2014 the following report was considered:
"Role of the Corporate Policy Group
The following is the suggested statutory and non statutory roles suggested for the Corporate Policy Group:
- The preparation of the Annual Budget.
- The preparation of the 5 year Corporate Plan and associated oversight.
- Preparation and monitoring of annual SPC Programme of Works.
- Managing the Council Agenda and Meetings Framework in accordance with Standing Orders.
- Reviewing corporate protocols with regard to civic honours etc.
- Monitoring Member's supports and requirements
SPC Operational Framework
It is proposed that the annual interaction between the full Council, the CPG's and the SPC's will be managed as follows:
1. In the final quarter of each year the Corporate Policy Group will agree an Annual Work Programme for all relevant SPC's having taken submissions from Council Members, SPC's and the Council Executive. The CPG, in determining the work plan, will have due regard to the Corporate Plan, Policy Imperatives and furthermore determine the order of priority in which SPC's are to explore issues.
2. As Policy recommendations are finalised by a particular SPC the Chair, supported by the relevant Director, will bring the matter to the CPG for initial determination. The CPG may allow a recommendation to go forward to the full Council with or without amendment or may refer it back to the SPC for further investigation.
* Should the CPG reject the policy recommendation entirely the full Council must be advised by the SPC Chair of that recommendation and where a majority of the full Council then feels it merits further investigation it can be further referred to the SPC.
3. Where the CPG are happy to allow the policy recommendation go forward to the full Council, the recommendation will be presented by the SPC Chair. The full Council may adopt, with or without modification, the policy recommendation subject to an overall majority vote. If the matter is rejected it can only be re-entered with the majority support of the Council as part of the next annual SPC programme.
4. Where an SPC Policy recommendation once approved gives rise to financial implications it can only become operational once an appropriate supporting budget is in place.
5. The SPC work plan can be reordered or added to by the CPG IF matters of significance arise during the year.
6. In order to facilitate the sequencing of decision making and appropriate time frames for policy consideration, it is recommended that the CPG MEETING be held one week in advance of the full Council Meeting. This will further facilitate the finalisation of the Council Agenda and further matters requiring consideration in advance of the monthly meeting date." End or Report to OPF.
The report was NOTED and it was AGREED on the proposition of Councillor D. Looney, seconded by Councillor C. Brophy to recommend that the Council approve the revised Corporate Policy Group framework as outlined in the foregoing report.
This matter is now before the Members for their consideration.